Privacy Policy

 

1. Introduction

This Privacy Policy explains how Hassan AI Systems (“we”, “us”, “our”) collects, uses, stores, and protects your personal data when you use our website (www.hassanaisystems.co.uk), purchase products, or engage with our services.

Hassan AI Systems is a trading name of Hassan Capital Holdings Ltd, a company registered in the United Kingdom.

We are committed to protecting your personal data in accordance with:

  • UK General Data Protection Regulation (UK GDPR)

  • Data Protection Act 2018

2. Data Controller

The data controller responsible for your personal information is:

Hassan Capital Holdings Ltd

Trading as Hassan AI Systems

United Kingdom

Email: info@hassanaisystems.co.uk

3. Information We Collect

We may collect and process the following categories of personal data:

A. Identity Data

  • Full name

  • Business name

  • Job title

B. Contact Data

  • Email address

  • Telephone number

  • Business address

C. Financial Data

  • Billing address

  • Payment details (processed securely via third-party providers such as Stripe or PayPal)

We do NOT store full card details.

D. Technical Data

  • IP address

  • Browser type and version

  • Time zone setting

  • Device information

  • Pages visited

  • Website usage data

E. Transaction Data

  • Products purchased

  • Services purchased

  • Payment confirmations

F. Communication Data

  • Emails sent to us

  • Form submissions

  • Support queries

  • Consultation notes

4. How We Collect Your Data

We collect data through:

  • Website contact forms

  • Product purchases

  • Email sign-ups

  • Booking consultations

  • Direct email communication

  • Analytics tools

  • Cookies

5. How We Use Your Data

We process your personal data for the following lawful purposes:

A. Contractual Performance

To:

  • Deliver digital products

  • Provide Done-For-You services

  • Respond to enquiries

  • Manage customer accounts

B. Legitimate Interests

To:

  • Improve website performance

  • Analyse usage trends

  • Improve products and services

  • Protect against fraud

C. Legal Compliance

To:

  • Meet accounting and tax obligations

  • Respond to lawful authority requests

D. Marketing (Where Consent Is Given)

To:

  • Send product updates

  • Share new offers

  • Provide relevant content

You may unsubscribe at any time.

6. Payment Processing

Payments are processed by secure third-party providers such as:

  • Stripe

  • PayPal

  • Gumroad (if applicable)

We do not store your full card details.

These providers have their own privacy policies governing payment processing.

7. AI & Client Data Usage

If you engage in Done-For-You services:

  • You may share business information

  • You may provide client-related data

We treat all such data as confidential.

We do not:

  • Resell client data

  • Use client data for marketing

  • Share sensitive information externally

However, if you input data into third-party AI platforms (e.g., OpenAI, etc.), you are responsible for understanding those platforms’ privacy terms.

8. Data Sharing

We do not sell personal data.

We may share data only with:

  • Payment processors

  • Hosting providers

  • Email service providers

  • Professional advisers (e.g., accountants, legal advisers)

  • Regulatory authorities where required

All third parties are required to handle data securely.

9. Data Retention

We retain personal data only as long as necessary to:

  • Provide services

  • Comply with legal obligations

  • Resolve disputes

  • Maintain financial records

Typical retention:

  • Financial records: 6 years (UK legal requirement)

  • Customer accounts: As long as active

  • Marketing data: Until unsubscribed

10. Cookies

Our website may use cookies to:

  • Analyse traffic

  • Improve functionality

  • Remember preferences

You may disable cookies via your browser settings.

Where required, cookie consent banners are provided.

11. Data Security

We implement appropriate technical and organisational measures to protect your data, including:

  • Secure hosting

  • SSL encryption

  • Restricted access

  • Secure payment gateways

However, no system can guarantee 100% security.

12. Your Rights Under UK GDPR

You have the right to:

  • Access your personal data

  • Correct inaccurate data

  • Request deletion

  • Restrict processing

  • Object to processing

  • Request data portability

  • Withdraw marketing consent

To exercise your rights, email:

info@hassanaisystems.co.uk

We may require proof of identity before responding.

13. International Transfers

If data is transferred outside the UK (e.g., via payment processors or cloud providers), we ensure appropriate safeguards are in place.

14. Children’s Data

Our services are not intended for individuals under 18 years old.

We do not knowingly collect data from minors.

15. Third-Party Links

Our website may contain links to third-party websites.

We are not responsible for their privacy practices.

16. Changes to This Policy

We may update this Privacy Policy from time to time.

Updates will be published on this page with a revised “Last updated” date.

17. Complaints

If you are unhappy with how we handle your data, you may contact:

Information Commissioner’s Office (ICO)

https://ico.org.uk

18. Contact Us

Hassan AI Systems

Trading name of Hassan Capital Holdings Ltd

United Kingdom

Email: info@hassanaisystems.co.uk

Website: www.hassanaisystems.co.uk

Hassan AI Systems LTD

Company Number: 17036366

Trading name of Hassan Capital Holdings Ltd

United Kingdom

Last updated: [15th February 2026]

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